Five minutes, in order: what we do, whether you need it, and what happens next
This page walks you through the whole site the way a first visit would: what your building owes, why the dates matter, what we do about it, how the first visit works, the terms, and what you get in hand. Pick your building and the examples change to match.
You were here before. Continue from “” →
What your site already owes
Most sites buy three to six separate mandated services, each from a different vendor, on a different schedule, with nobody watching the whole picture. These are the dates on the calendar before anyone from us has walked in.
- Life Hazard Use or local fire registrationN.J.A.C. 5:70Registered with the state or the municipality; inspected on a fixed cycle by the fire official.
- Portable extinguishersNFPA 10Monthly check, annual maintenance and tag, hydrostatic test on its 5- or 12-year interval.
- Emergency and exit lightingNFPA 101Monthly 30-second test, annual 90-minute test, logged and signed.
- Kitchen hood suppressionNFPA 96Semiannual inspection by a licensed contractor with the report on file. One of the most common restaurant citations.
- Fire doorsNFPA 80Annual inspection: closes, latches, nothing propped, nothing wedged.
- Alarm and sprinkler dates your other vendors owe youNFPA 72 · NFPA 25Annual alarm test, quarterly and annual sprinkler ITM. We do not do these; we make sure they happen and the report lands in your file.
- Portable extinguishersNFPA 10Monthly check, annual maintenance and tag, hydrostatic test on interval.
- Emergency and exit lightingNFPA 101Monthly 30-second test, annual 90-minute test, logged and signed.
- Oxygen and nitrous cylindersNFPA 99 · 49 CFR 180Storage, securing and signage; every cylinder inside its DOT requalification date.
- AED, first-aid cabinet and eyewashOSHAPads and batteries before they expire, cabinets stocked, eyewash flushed and logged; the records a sedation permit expects to see.
- Fire doorsNFPA 80Annual inspection: closes, latches, nothing propped.
- Local fire registration and inspectionN.J.A.C. 5:70Registered with the municipality; inspected on the local cycle.
- Fill-station records, if you fill your own oxygen21 CFR Part 213SOPs, lot logs, purity tests, training file and the FDA registration. In force since December 18, 2025.
- Every O2 cylinder by serial49 CFR 180DOT requalification date within its interval; the rig file and the station file agree.
- Rig and station extinguishersNFPA 10Monthly check, annual maintenance and tag, hydrostatic test on interval.
- SCBA cylinders and breathing airNFPA 1989Hydro dates and the air-quality sampling records for departments with SCBA.
- AED programState EMS inspectionPads and batteries before they expire, checked and logged.
- Station emergency lighting and exitsNFPA 101Monthly and annual tests, logged and signed.
- Quarterly Life Hazard Use (Type C) inspectionN.J.A.C. 5:70The state inspects hospitals and nursing homes four times a year. We pre-walk each one with a written checklist.
- Life Safety Code survey fileNFPA 101 · CMS K-tagsThe evidence behind each K-tag and the plan-of-correction file, organized the way the surveyor reads it.
- Medical gasNFPA 99Cylinder and bulk-supply records, storage, alarm panel tests, emergency supply connection.
- Fire doors, dampers and barriersNFPA 80Annual inspection with the report in the Environment of Care binder.
- Emergency lighting and generator testsNFPA 101 · NFPA 110Monthly and annual lighting tests; monthly generator runs under load, logged.
- ExtinguishersNFPA 10Monthly check, annual maintenance and tag, hydrostatic test on interval.
- Registrations, one per buildingN.J.A.C. 5:70Local fire registration or Life Hazard Use registration for each address, on its own cycle.
- Extinguishers in every buildingNFPA 10Monthly check, annual maintenance and tag, hydrostatic test on interval.
- Emergency and exit lightingNFPA 101Monthly and annual tests in common areas, logged and signed.
- Fire doorsNFPA 80Annual inspection of stair and corridor doors: closes, latches, nothing propped.
- Alarm and sprinkler dates your vendors owe youNFPA 72 · NFPA 25We make sure they happen and the reports land in each building's file.
- Turnover clocksMunicipalThe lead-safe and certificate-of-occupancy checks the municipality runs when a unit turns over.
- Registration and inspectionN.J.A.C. 5:70Schools, day care, houses of worship and town buildings are registered and inspected like any business.
- ExtinguishersNFPA 10Monthly check, annual maintenance and tag, hydrostatic test on interval.
- Emergency and exit lightingNFPA 101Monthly and annual tests, logged and signed.
- Fire drill recordsN.J.A.C. 5:70Drills held on schedule and logged where the code requires them.
- Fire doors and AEDsNFPA 80 · state AED rulesAnnual door inspection; AED pads and batteries before they expire.
- The annual fileFire official · HUD NSPIREOne file that answers the inspector and, for housing authorities, the HUD reviewer.
- Clean-agent suppressionNFPA 2001Semiannual inspection, agent quantity and pressure, enclosure integrity on its cycle.
- Pre-action sprinklersNFPA 25Quarterly and annual ITM, with the report in the file the auditor reads.
- Air-sampling smoke detection and the alarmNFPA 72Annual sensitivity and functional tests.
- Generators and fuelNFPA 110Monthly runs under load, annual load bank, fuel tank inspections.
- UPS battery roomsNFPA 855Ventilation, signage, spill control and the inspection records that go with them.
- Extinguishers and emergency lightingNFPA 10 · NFPA 101The same monthly and annual clocks as any building.
Every one of these has a date. Miss one and three separate authorities can act on it, which is the next chapter.
Next: why the dates matter →Three separate authorities can penalize the same missed date
None of them needs the others to act first.
Medical oxygen carries the same structure: FDA (21 CFR Part 213), DOT cylinder requalification (49 CFR 180), state health-department licensing, and state EMS inspections that check oxygen readiness.
Not after a fire. After an inspection.
A national restaurant chain at a Hackensack mall was closed under an Order to Vacate dated July 2, 2024. There was no fire. A city spokesperson told NorthJersey.com the restaurant was shut because its kitchen hood fire suppression system was out of service, and that no suppression would have been available for a fire in the cooking area.
A closed restaurant in July is a payroll you still owe and a dining room you cannot fill. A site on our program keeps a file that answers that visit before it happens. The service is scheduled, the tag is verified, and the report is filed first.
“The hood fire suppression system was out of service.”
One calendar, one file, and a person who shows up
We watch the whole picture: every date from the last chapter on one calendar, every report in one file, and a scheduled visit that walks the building the way the inspector will.
Not remote readings. A panel reading tells you a system has power. It does not tell you the hood nozzle is capped or the fire door latches. So every site on the program gets a scheduled in-person visit, monthly for most sites, and every visit is a mini-inspection: every device, every tag, photographed, not remembered.
What we do ourselves: extinguishers (coordinated through a permitted contractor until our own permit issues), emergency and exit lighting, fire doors, first-aid and AED programs, and the registrations and permits. What we coordinate and verify: alarm, sprinkler and hood suppression service by licensed contractors, on your calendar, with the report in your file.
What we do ourselves: the oxygen documentation and cylinder-tracking program, rig and station extinguishers, the AED program, and the station's lighting and doors. Cylinder exchange and filling under our own registrations are on the roadmap and will be announced when those registrations issue.
What we do ourselves: the quarterly pre-walk, the K-tag evidence and plan-of-correction file, extinguishers, lighting, doors, and the medical-gas records. What we coordinate and verify: the alarm, sprinkler, damper and generator service your contractors already perform, on one calendar, with every report filed where the surveyor reads it.
What we do ourselves: extinguishers, lighting, doors and the master calendar. What we coordinate and verify: clean-agent, pre-action, detection and generator service by the specialists who already hold those contracts, each report filed where the auditor reads it.
Sample data. Amber is due; press play to watch the month get scheduled and done. Your portal shows your own building.
From a free walkthrough to an inspection-ready file
The full checklist: what we look for, what we install, every obligation by how often it comes due →
Free 30-minute walkthrough
We walk every device and every cylinder, photograph the tags, and leave a written gap list with the code citation next to each item. It is yours whether or not you hire us.
We build your calendar and site file
Every asset inventoried, every code-required date scheduled, every permit and registration on the same page, in your client portal.
Scheduled visits, nothing surprising
Routine service is done on the calendar. Anything beyond it is quoted in writing before it is done, and what you decline is documented too.
You hold the file
After every visit the report, the tags, and the updated calendar are in your portal. The fire official and the surveyor get a clean answer.
Bring to the walkthrough: your last inspection report, your current vendor's last three invoices, and any open notice. We line them up against the checklist and show you what you paid for, what you did not get, and what the fire official will write up next. If your vendor is doing it right, we will say so.
Next: the terms →One written price sheet. The same for everyone. No surprises mid-visit.
The largest names in this industry win on contract mechanics: multi-year auto-renewals, price ratchets, and found work you cannot shop while the technician is standing in your kitchen. We do it the other way around.
- One written price sheetYou get it in your hands at the free walkthrough. It is the same sheet for every customer.
- Locked for the termThe prices on your sheet do not change during your agreement. No tiers, no ratchets.
- Found work quoted in writing firstAnything beyond routine service is quoted from the sheet, in writing, before it is done. What you decline is documented too.
- 12-month agreements that do not auto-renewYou see the renewal in writing and decide.
- Cancel with 30 days' noticeAn email is enough. No fee, no remaining-months charge, no minimum.
- Your records are your propertyThe site file, reports, and photographs leave with you on the day you leave.
Know what is happening at your site without calling anyone
Every customer gets a site file in the portal — equipment, calendar, service reports, cylinders by serial, permits and renewal dates. On top of it:
- Order tracking. Every request gets a number, an estimated completion time, and a status page that updates as we review, schedule, drive out, and finish.
- Calendar sync. Your compliance calendar subscribes into Google Calendar, Outlook, or Apple Calendar and updates itself when a date moves.
- Alarm and fault alerts. Your panel, your monitoring company, or our technicians post signals to your site’s private link. The people you choose then get an email, a text, a push notification and a phone call — in that order, until someone acknowledges it.
- Proof of compliance. One printable page with the report and permit numbers beside each item, for any official who asks.
- Every record, kept. Visits, reports, permits, photos, invoices and payments in one history you can export at any time and take with you if you leave.
Alerts add a second set of eyes. They do not replace 911 or your monitoring company.
Master due list
| Site | Task | Due | Status |
|---|---|---|---|
| Riverside Diner | Hood suppression semiannual | Oct 17 | Scheduled |
| Cedar Lane Ambulance Squad | O2 cylinder hydro (4 units) | Nov 02 | Due ≤ 60 |
| Maple Grove Care Center | Quarterly LHU inspection prep | Nov 15 | On track |
| Main St. Offices | E-light 90-min annual test | Dec 01 | On track |
Sample sites, not customers. Your portal shows your own sites.
Questions people ask before they book
Is the walkthrough really free?
Yes. Thirty minutes at your site or station. We walk every device, photograph the tags, and leave you a one-page gap list with the citation next to each item. It is yours whether or not you ever hire us.
Are you licensed?
Not yet. Safety City Compliance has applied for a New Jersey Division of Fire Safety portable fire extinguisher contractor permit; the application is pending. We have an ICC/NAFED-certified technician. The permit number appears in the footer the day it issues. Until then we coordinate extinguisher service through a permitted contractor, and we own the calendar, the file, and the follow-through.
We already have a fire-equipment vendor. Why talk to you?
For a second opinion. Bring your last three vendor invoices and your last inspection report to the walkthrough and we will show you line by line what you paid for and what you are not getting. If your vendor is doing it right, we will say so. If you are mid-contract, bring the agreement too. We put the renewal date on your calendar and you decide then.
Do you supply medical oxygen?
Today we run the documentation and cylinder-tracking program for squads, hospitals, and nursing homes, and we coordinate supply with your existing filler. Cylinder exchange and filling under our own FDA and state registrations are on the roadmap and will be announced when those registrations issue. Details here.
What areas do you serve?
Every municipality in Bergen County, New Jersey, with Passaic, Hudson, and Essex counties by arrangement. Multi-site organizations elsewhere in New Jersey can ask about compliance-calendar service.
I have a notice from the fire official with a deadline. What happens?
Send it through Report an issue with the date on the notice. If the notice is an order to vacate, mark it an emergency and it pages on-call now; otherwise we reply within one business day with a visit date. After the visit you get a written list of what the notice needs, in order, with the citation beside each item.
Start with the free gap list
Thirty minutes at your site. Written findings with the citation next to each one. No obligation, and the list is yours either way.
Already holding a notice from the fire official? Send it through Report an issue: it is logged with a tracking number and reviewed within one business day. Not ready for either? Email a question; you reach the owner, not a call center.