We walk every device, read every tag, and put every date on one calendar
The whole job, system by system: what we look for on a walkthrough, what we install and service, what the other vendors owe you, and what ends up in the site file. It is the same checklist the fire official and the survey team work from.
The walkthrough: 30 minutes, every device, photographed
We start at the front door with the registration certificate and the last inspection report, then walk the building the way the inspector will. Every extinguisher, light, door, cylinder, and panel gets a photo of its tag and a line in the gap list. You get the written list with the code citation next to each item, whether or not you hire us.
1. Paper first
Registration type and number, last inspection report and any open violations, current vendor invoices and tags.
2. Walk and photograph
Every device on the list below, in the order the inspector takes. Tag, date, mounting, signage, condition. Serial numbers on cylinders and panels. Nothing is written from memory.
3. The gap list
One line per finding: what, where, the code section, the fix, and who owns it. Emergency items are flagged the same day. The rest becomes the calendar.
What we look for
The checklist, system by system
These are the items that get written up. Most citations come from three or four of them.
Portable fire extinguishers NFPA 10 · N.J.A.C. 5:70
Count and travel distance. An extinguisher within 75 feet of any point, 30 feet in a kitchen, and the class matched to the hazard: K by the fryers, C near electrical panels, ABC everywhere else.
Mounting and visibility. Handle no higher than 5 feet (3½ feet for units over 40 pounds), bracket or cabinet, nothing stored in front of it, a sign where it cannot be seen from the room.
The tag. Annual maintenance date and technician within 12 months, monthly initials, hydrostatic test date inside its 5- or 12-year interval, 6-year internal maintenance on stored-pressure units.
The unit itself. Gauge in the green, pin and tamper seal in place, hose and nozzle clear, no corrosion or dents, weight within tolerance on CO2 and cartridge units.
Photo: Samuel Girven, Unsplash
Emergency and exit lighting NFPA 101 §7.9 · §7.10
Every fixture, every month. The 30-second test button on each unit, logged. We run it with you the first time and review the log after that.
The 90-minute annual. Full discharge on battery, every fixture, once a year, with the pass/fail written down. A fixture that dims at minute 40 is a citation.
Coverage. Light on the whole egress path including stairs, outside the exit door, and at every direction change. Exit signs readable from 100 feet, lit on both faces where visible from both sides.
The path itself. Doors that open without a key or special knowledge, panic hardware that works, nothing stored in the corridor, the exit discharge clear to the public way.
Photo: Citadel Life Safety, Unsplash
Fire doors and compartmentation NFPA 80 §5.2 · NFPA 101
Labels. A fire door and its frame both carry a rating label. Painted-over or missing labels get written up.
Closing and latching. The door closes fully and latches from the open position on its own. No wedges, no hold-opens that are not tied to the alarm.
Gaps and hardware. Clearance under ⅛ inch at the meeting edges and ¾ inch at the bottom, no holes from removed hardware, coordinators and astragals in place on pairs.
Penetrations. Cables and pipes through rated walls sealed with a listed firestop, not foam from a can.
Photo: Seb Reivers, Unsplash
Kitchen hood suppression and exhaust NFPA 96 · NFPA 17A · UL 300
The semiannual tag. Suppression inspected within 6 months by a licensed contractor, with the report on file. One of the most common restaurant citations.
Nozzles and links. Every nozzle capped and aimed at the appliance it protects, fusible links dated and replaced at least semiannually, appliances not moved out from under their nozzle.
Manual pull and gas valve. The pull station reachable on the exit path, the gas shutoff tied to the system, the placard and the Class K extinguisher within 30 feet.
Grease. Hood, filters, and duct cleaned on the schedule the cooking volume requires, with the cleaner's sticker dated. Filters in place and undamaged.
Photo: Valentin Lacoste, Unsplash
Fire alarm and sprinkler systems NFPA 72 · NFPA 25
The panel. No trouble or supervisory lights, the central station account current and tested, the annual inspection tag and report on file, batteries dated.
Devices. Pull stations unobstructed, horn-strobes present in every occupied room, smoke and heat detectors in date and free of paint and dust caps.
Sprinklers. Control valves open and locked or supervised, gauges reading, the fire department connection capped and signed, 18 inches of clearance below heads, no paint on heads, spare-head box stocked with a wrench.
Testing records. Quarterly and annual NFPA 25 tests, the 5-year internal inspection, and the backflow test, each with a report and a date. We track who owes what and when.
Photo: Rhii Photography, Unsplash
Medical oxygen and compressed gas NFPA 99 §11 · 21 CFR Part 213 · 49 CFR 180
Storage. Full and empty cylinders segregated and labeled, every cylinder chained or racked, valve caps on when not in use, 20 feet from combustibles or a rated enclosure, the quantity inside the room's limit.
Signage. "Oxygen, no smoking, no open flame" at the door, the hazard placard, and the full/empty markers where the crews actually put cylinders.
The cylinders. DOT requalification date within its interval, serial recorded, no damage or corrosion, regulator and gauge working, contents label legible.
If you fill your own. Fill-station SOPs, lot logs, purity tests, training records, and the FDA registration that Part 213 requires. Many squads have never been asked for any of it.
Photo: Taylor Vick, Unsplash
Data centers and server rooms NFPA 2001 · NFPA 75 · NFPA 110 · NFPA 855
Clean-agent system. Cylinder weight or pressure recorded semiannually against the tag, hydrostatic date, the abort and discharge signage, the release panel free of troubles, room integrity if the walls changed.
Detection. Air-sampling detector sensitivity tested annually and within its listed range, the pre-action valve trip-tested, both reports on file.
Backup power. Generator run log monthly under load, the annual load-bank report, fuel tank permit and inspection, spill kit present.
Battery room. NFPA 855 signage, ventilation and hydrogen detection where required, spill kit and eyewash, the energy-storage permit and hazmat statement filed with the fire official.
What we install and service
Hands on the equipment, honestly labeled
We do the hands-on work we are certified and equipped for, and we coordinate the rest so it actually happens on time. What we do not do ourselves, we say so.
We do it
Extinguisher placement, mounting, and signage
Brackets and cabinets hung at code height, the class matched to the hazard, location signs where a unit is out of sight, the monthly quick-check taught to your staff. Annual maintenance and hydrostatic testing are coordinated through a permitted contractor until our NJ Division of Fire Safety permit issues, and the invoice says whose truck came.
We do it
Emergency and exit lighting
Battery replacement and lamp swaps on self-contained units, the monthly and annual tests with the log, and fixture replacement on the existing circuit. New circuits go to an electrical contractor we schedule and check.
We do it
First aid, AED, and eyewash
OSHA-compliant first-aid cabinets stocked to ANSI Z308.1, AED cabinets with signage and the pad and battery dates tracked, eyewash stations flushed and logged.
We do it
Cylinder storage
Racks, chains, full and empty segregation, storage-room signage, the cylinder inventory by serial and requalification date, and the fill-station paperwork for squads that fill their own.
We do it
Permits, registrations, and filings
Life Hazard Use and municipal registrations, renewals, hot-work and tank permits, the energy-storage statement, the plan of correction after an inspection, all filed on the date and kept in the site file.
We coordinate it
Suppression, sprinkler, alarm, and hood cleaning
Licensed specialty contractors do the semiannual hood service, the NFPA 25 sprinkler tests, the NFPA 72 alarm inspection, and the duct cleaning. We schedule them, we are on site, we read the report before it is filed, and we chase the deficiencies they leave behind.
How an install visit goes
Written scope first. Every item from the gap list that needs equipment gets a written line with the fix and the price from the one price sheet. You approve it before a truck rolls.
Materials in hand. We arrive with the brackets, cabinets, signs, batteries, and units the scope calls for. No second trip for parts.
Install to the citation. Height, spacing, and signage to the code section on the gap list. A photo of every installed item goes into the site file the same day.
Test in front of you. Lights are tested, extinguisher tags are initialed, cylinder racks are loaded, and you sign the visit report on the tablet.
Calendar updated. Every new device gets its next date. The report and the photos are in your portal before we leave the lot.
Not remote readings
We come in person. Every scheduled visit is a mini-inspection.
Readings and alarm signals reach us around the clock, and they page on-call. They tell us a system is powered and connected. They cannot weigh a clean-agent bottle, see a wedge under a fire door, or notice that the Class K extinguisher moved to the storeroom. So every site on the program gets a scheduled in-person visit, monthly for most sites, and every visit is a walk of the whole building against the checklist above, with photos, tests, small fixes on the spot, and a report in your portal before we leave the lot.
Every device, every visit, photographed against its last photo.
Test what can be tested: emergency lights, extinguisher quick-check, door closers, pull-station covers, generator run.
Fix or flag on the spot: batteries, signs, brackets, chains, caps.
Ready every day, so the inspection confirms what the file already shows.
How comprehensive
Every obligation, by how often it comes due
A typical site has between eight and twenty of these dated items. The portal calendar carries all of them, with the owner of each one, and the same dates land in your Google, Outlook, or Apple calendar.
Monthly
Extinguisher quick-check
Emergency-light 30-second test
Oxygen storage walk
Part 213 lot-log review
First-aid restock
Generator exercise run
Unmanned-site visit
Quarterly
Life Hazard Use Type C pre-walk
Sprinkler quarterly tests
Hood and duct cleaning (high volume)
AED pads and battery check
Battery room inspection
Fire drill records
Semiannual
Hood suppression inspection
Clean-agent system inspection
Fusible link replacement
Fire alarm semiannual (where required)
Annual
Extinguisher maintenance and tag
Emergency-light 90-minute test
Fire door inspection
Alarm inspection and test
Sprinkler annual
Generator load bank
Registration and permit renewals
Fuel tank and energy-storage filings
Training and SOP review
Multi-year
Extinguisher 6-year internal and hydrostatic tests
Cylinder DOT requalification, 5 or 10 years
Sprinkler 5-year internal inspection
SCBA cylinder hydro and service life
Clean-agent cylinder 5-year exam
What is in the site file
The site file is the product. It is what the inspector reads and what the auditor pulls from. It is yours, and it leaves with you if you leave us.
Registration certificate and permit numbers with renewal dates
Every inspection report, ours and every vendor's, by date
A photo of every device tag at every visit
The equipment inventory with serials, hydro dates, and locations
The cylinder ledger: received, in service, returned, requalified
Open deficiencies, who owns them, and when they closed
Fire-drill, training, and monthly self-check logs
Alarm and fault history with acknowledgment times
Vendor contracts and renewal dates, so nothing auto-renews unseen
See the work
Reference videos: what these inspections look like
Published by the National Fire Protection Association and by other fire-protection companies, not by us. They show the tests and the hands-on work as we perform them. Our own footage is coming as the first sites go live.
Portable extinguisher inspections. National Fire Protection Association. What the monthly check and the annual maintenance cover under NFPA 10.Emergency lighting test intervals. NFPA LiNK. The 30-second monthly and 90-minute annual tests from the Life Safety Code.Kitchen suppression semiannual. Meridian Integrations. What a technician checks on a hood system visit.How a hood system is installed. Kord Fire Protection. Nozzle placement, links, and the manual pull, start to finish.Cylinder storage and handling. TradeSafe. The chaining, capping, and segregation rules we check in every oxygen room.
Thirty minutes on site, and you will know exactly where you stand
The gap list is yours either way. Bring your last inspection report and your last three vendor invoices, and we will line them up against this page.
Photos on this page are from Unsplash under the Unsplash License and show representative equipment, not our client sites. Videos are embedded from their publishers' YouTube channels.
